1 / Define the question
State the proposed transaction, the specific claims under review, available documents, deadline and intended decision. Confirm what the engagement includes and excludes.
2 / Establish the source
Record where each item originated. Distinguish customer-supplied material from independently obtained records and direct issuer responses. Keep the date of each check visible.
3 / Classify findings
Use four clear outcomes: confirmed, unconfirmed, inconsistent or outside scope. Explain the evidence supporting each classification. A missing response is not proof of wrongdoing.
4 / Explain practical limits
Document review alone does not establish physical inventory, title, unrestricted capacity, legal enforceability or future performance. Identify where specialist legal, inspection or technical work would be needed.
5 / Deliver next steps
Provide the findings, outstanding questions and suggested follow-up in a written report. Update conclusions only when additional evidence supports a change.